Executive Assistant, Marketing & Sales Coordination (Regional Asia) - all genders
Frequentis Singapore
Singapore
FREQUENTIS Singapore Pte Ltd.
From now on
Full time
Job Introduction
Frequentis Group with headquarters in Vienna is an international supplier of communication and information systems for control centres with safety-critical tasks. Worldwide, more than 500 customers in some 150 countries with more than 40,000 workstations already trust our know-how and proven experience.
Frequentis Singapore (FSG), the regional hub for Asia, is seeking an Executive Assistant, Marketing & Sales Coordination (Regional Asia) to support the Managing Director and contribute to the growth of our business across Singapore and the Asia region. This diverse role combines executive support, sales coordination, marketing, communications, event management, lead generation, and office administration. Working closely with regional sales teams, headquarters in Vienna, customers, partners, and stakeholders across Asia, you will play a key role in supporting the continued expansion of Frequentis in the region.
Key Tasks
Executive & Business Support
• Support the Managing Director in operational and strategic activities
• Coordinate meetings, management reviews, presentations, reports, and business communications
• Support regional business initiatives and cross-functional projects
• Coordinate reporting and communication between FSG, regional stakeholders, and Frequentis headquarters.
Sales Support & Lead Generation
• Support local and regional sales activities, opportunity tracking, and pipeline management
• Maintain CRM and sales reporting information
• Assist with lead generation and business development initiatives
• Coordinate sales and marketing activities across Singapore and the Asia region.
Marketing, Communications & Events
• Support marketing campaigns and regional market visibility initiatives
• Coordinate social media activities and local website content updates
• Prepare customer communications, newsletters, presentations, and marketing materials
• Organize customer events, exhibitions, conferences, executive visits, and trade shows in Singapore and across Asia
• Monitor and report marketing, communications, and event activities.
Office Management
• Ensure smooth day-to-day operation of the Singapore office
• Coordinate local suppliers, service providers, visitors, and travel arrangements
• Support office administration and process documentation.
Key Qualifications
Education
• Diploma, Degree, or similar qualification in Business Administration, Marketing, Communications, Management, or a related discipline.
Experience
• Minimum 5 years of experience in executive support, sales coordination, marketing, communications, business operations, or a similar role
• Experience in an international technology, engineering, telecommunications, or B2B business environment
• Experience supporting senior management in a regional or multinational organization
• Experience organizing customer events, conferences, exhibitions, trade shows, and executive visits
• Experience coordinating sales activities, lead generation initiatives, CRM reporting, and marketing campaigns
• Experience managing corporate social media channels, digital marketing activities, and business communications
• Experience using AI-powered productivity, content creation, research, reporting, and marketing tools to improve business efficiency and communication effectiveness
Key Skills
• Excellent organizational and multitasking abilities
• Strong project coordination and stakeholder management skills
• Excellent written and verbal communication skills in English
• Experience with social media management, content creation, and marketing coordination
• Strong analytical and reporting capabilities with attention to detail
• Advanced proficiency in Microsoft PowerPoint, Excel, Word, Teams, and Outlook
• Proficiency in AI-enabled business tools and digital collaboration platforms
• Ability to manage multiple priorities and meet deadlines
• Self-motivated, proactive, and able to work independently
• Professional, reliable, and highly discreet when handling confidential information
• Willingness to travel occasionally within Asia.
Our Values
Around 2,600 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.
Benefits
We offer trust-based working hours, Modern IT equipment & Training and development opportunities.
Additional Information:• Position based in Singapore’ one-north technology district
• Reporting directly to the Managing Director, Frequentis Singapore
• Regional scope covering Singapore and Asia.
Benefits
We offer trust-based working hours, Modern IT equipment & Training and development opportunities.
Additional Information:• Position based in Singapore’ one-north technology district
• Reporting directly to the Managing Director, Frequentis Singapore
• Regional scope covering Singapore and Asia.
Salary
Your individual salary is based on your professional experience and qualifications and is part of our attractive total package.
Daniel da Silva Lay
Human Resources | daniel.dasilvalay@frequentis.com, +614 2137 7248 | Social media contact
Frequentis is a place where you can build a rewarding career alongside talented professionals and work on meaningful projects. I'd be happy to assist if you'd like to learn more.
Join Frequentis Singapore and help create a safer world through innovative technology solutions.
Please submit your application, including your CV and supporting documents, to: Singapore.Recruiting@frequentis.com
Alternatively, apply via the Frequentis Careers website.
The recruiting contact address specified for Singapore postings is Singapore.Recruiting@frequentis.com.
At Frequentis we don’t just create innovations,we create a kind of wonderto make the world a safer place.